Draft Statement of Community Involvement 2018

Ended on the 27 April 2018
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6. Involvement in Local Plans

6.1 The Local Planis the statutory plan setting out the principal policies and proposals for land use and development in the district (outside of the South Downs National Park). It contains the overall vision and objectives, the development strategy, allocates sites for development and sets out a suite of policies used in decision making on planning matters.

6.2 The process for preparing the Local Plan is summarised in Table 2 which identifies each of the stages and the key opportunities for community involvement in the process.

Table 2: Statutory Stages of Local Plan Production

Key stages of production

Your opportunities for involvement

Initial Evidence Gathering and Informal Engagement

  • Begin initial evidence gathering process (commissioning technical studies, identifying available sites, collating data, identifying the scope of the Plan)
  • Formulate initial aims and objectives
  • Start preparing the Sustainability Appraisal Scoping Report and collating baseline data
  • Identify relevant environmental, economic and social objectives to inform the Sustainability Appraisal
  • Engage with duty to cooperate partners
  • Register your contact details on the Planning Policy Consultation Database
  • Provide Planning Policy with details of any sites you may wish to promote for development through the Call for Sites process
  • Provide Planning Policy with any local evidence studies
  • Providing the Planning Policy Team with information on community facilities and key services in your Town / Parish.
  • Providing the Planning Policy Team with information on infrastructure capacity in your Town / Parish.
  • Where appropriate, the Council will publish evidence base documents once they have been finalised.

Regulation 18: Consultation

1st Formal Public Consultation

  • The Council will undertake public consultation for a minimum period of 6 weeks
  • Engage with local communities, businesses and other interested parties
  • Engage with duty to cooperate partners
  • Review the Local Plan, the supporting evidence base and identify any comments you may have
  • Submit a formal representation to the Council outlining your comments, support or objection
  • Attend any public exhibitions being held

Please Note: All submitted representations will be made public and can be viewed by others. Signatures, postal address and email address details will be redacted.

Regulation 19: Proposed Submission Consultation

2nd Public Consultation and final consultation before submitting Plan for Examination

  • Planning Policy will review all the representations submitted during Regulation 18 consultation and make any changes to the Plan where justified
  • The Council will prepare a statement summarising how they consulted during the 1st consultation, the key issues that came out of the consultation and how these will be taken into account in amending the Plan.
  • The Council will undertake public consultation on the revised draft Plan, Sustainability Appraisal and Habitat Regulations for a minimum period of 6 weeks.


  • Review the Local Plan, Sustainability Appraisal and Habitat Regulations Assessment and identify any comments you may have
  • If you submitted a representation during the previous consultation that remains unresolved, resubmit your representation if you wish to maintain your objection
  • Attend any public exhibitions

Please Note: This is the final opportunity to submit a duly made representation.

You should be specific as to why you consider the Plan to be unsound, what change (s) you are seeking and why it would make the document sound.

The Planning Inspector will only consider written representations submitted during this stage as it is considered that these representations (objections) are unresolved.

Representations submitted during Regulation 18 Consultation will not be considered by the Planning Inspector.

Regulation 22: Submission of Local Plan

Final Draft Plan

  • The Council will provide a Schedule that provides Officer responses to all representations received
  • The Council will produce a statement setting out how it consulted throughout the development of the Plan, the issues raised and how the Plan has been amended to address relevant issues.
  • The Council will submit the Plan and any representations submitted during Regulation 19 and the Statement of Consultation to Secretary of State.
  • The Government will appoint a Planning Inspector to examine the plan.
  • The Planning Inspector will set the timetable for Examination in Public.
  • The Council will notify those on the Planning Policy Consultation Database and those who submitted representations that the Local Plan has been submitted to the Secretary of State for independent examination.

Examination of submitted Local Plan

  • An independent Inspector assesses the submitted Local Plan to determine whether it has been prepared in line with the Duty to Cooperate and other legal requirements
  • The Council via the Programme Officer will write to representers informing them of the hearing start date (at least 6 weeks in advance of commencing)
  • The Council can ask the Inspector to recommend main modifications to make Plan sound or comply with other legal requirements
  • Inspector issues a report at the end of Examination in Public
  • Exceptionally, the Inspector will recommend the draft Local Plan to be withdrawn if it has not been prepared in accordance with the Duty to Cooperate or it is likely to be found unsound.
  • The Inspector will invite participants (via the Programme Officer) to speak at the hearing sessions on those matters and issues considered relevant by the Inspector
  • Selected participants will receive a programme (via the Programme Officer) for hearing sessions including matters/issues and the Inspector's Guidance Note
  • The hearing sessions are public and anyone can observe even if they haven't been selected to participate

Adoption

  • Local Plan is adopted by the Council
  • The Council publishes a post adoption statement.
  • The Council will notify those on the Planning Policy Consultation Database and those who submitted representations of receipt of the Inspectors Report and the date the Local Plan will be taken to Full Council for adoption.

Monitoring

  • Local Plan policies are monitored against objectives and indicators and are reported within the Council's Authority Monitoring Report.

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